Studio Admin Assistant

Job Introduction

We are looking for an enthusiastic and motivated individual to administer and co-ordinate all jobs within our in-house Design Studio. The studio is a dynamic, fast-paced, 'tight deadline', creative environment where ideas come to life. Working with a wider team of administrators, designers, editors, online set-up artworkers and constructors, this role sits within a friendly, fun team, and every day brings new challenges.

This is a part time role working 22.5 hours per week. The days / hours are flexible.  This opportunity is available on a fixed term contract basis for 6 months.

We operate a hybrid working model combining some days in our Support Centre in Wakefield with some days working from home, depending on business demand. 

Main Responsibilities

The Studio Admin team is responsible for the creation and updating of all the documentation that tracks the jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising and supply chain, typical duties include:

• Creation of master list spreadsheets for each card, gift and celebration essentials and online project
• Creating MS workflow planners for each card, non-card and online project
• Updating and maintaining accurate information throughout each step of the workflow process
• Populating sales data spreadsheets with visuals for each card project
• Generating a virtual rack plan with all relevant info required for each card project
• Printing and trimming of all designs for each card project
• Updating info on our Filemaker database to maintain accurate records of all card jobs
• Creating 'request for quote' documentation
• Maintaining physical racks with up-to-date card plans
• Effective communication with other studio colleagues, wider commercial and supply chain teams on a regular basis.

The Ideal Candidate

• GCSE English and Maths (or equivalent – grade C or above) - essential
• Some experience within a similar admin role - essential
• Advanced or intermediate competency in Excel – essential
• Competent user of other multiple/varied MS packages (Teams/Outlook/Word) – essential
• Previous experience of working in a creative/studio setting - preferred but not essential
• Mac computer literacy – preferred but not essential

Our ideal candidate:

• Works quickly and accurately to tight deadlines
• Has outstanding attention to detail
• Communicates confidently and effectively
• Can successfully handle several different tasks simultaneously
• Has a flexible approach to problem-solving
• Is able to work well as part of a team and also able to use own initiative and work independently

About The Company

Card Factory is the UK’s leading specialist retailer of greeting cards, dressings, and gifts with over one thousand stores across the UK and Ireland.  In 2020 we launched our exciting 5-year business strategy including our vision of becoming a true Omni-channel retailer.  This strategy sees significant investment into our colleagues across the business creating multiple opportunities to join a fast-paced environment and be part of our exciting journey.  

In return, we offer a wide range of benefits to support your physical, mental, and financial well-being.

Benefits

• 25% Card Factory colleague discount in-store and online
• Save As You Earn scheme
• Financial Wellbeing Support       
  • Financial Education Tools
  • Salary Advance
• Seasonal incentive schemes
• Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together
• Discounted mobile phone contracts
• Discounts across 100’s of UK retailers
• Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing
• Enhanced Family leave

This is an exciting role with genuine prospects for the right candidate. If this role describes you and your career aspirations, click apply now.

We reserve the right to close this vacancy once sufficient suitable applications have been received. We advise applying early to avoid disappointment as applications will be reviewed regularly. 

No agencies, please.